Your data
Privacy notice
Version dated October 28, 2026.
Data controller
LA TABLE DES AMIS DE PROVENCE, Association déclarée régie par la loi du 1er juillet 1901, RNA W132009687, 204 Chemin de Gaujas, 84560 Ménerbes, France. Data-protection contact: info@latabledesamis.com.
Data, purposes and legal bases
| Processing | Data and purpose | Legal basis |
|---|---|---|
| Contact requests | Identity, contact details, topic and message to answer and follow up. | Legitimate interest in responding; pre-contractual steps when the request concerns membership or an event. |
| Membership and events | Identity, contact details, language, referral source, membership status, registrations, payment method, references and financial information required to manage the association. | Performance of membership or registration, legal obligations and legitimate interest in administering the association. |
| Newsletter | Name, email, town and language to send requested news and invitations. | Consent confirmed by double opt-in and withdrawable at any time. |
| Security and administration | Technical logs, Board accounts and records needed to secure the service and document decisions. | Legitimate interests and legal obligations. |
Sources of data
Data comes from you, from HelloAsso when you use a membership or registration form, and from the association’s historical membership and mailing lists. Historical imports are reviewed before they enter the canonical directory.
Recipients and processors
Only authorized Board members access data needed for their role. Relevant service providers may include our host, email provider and HelloAsso for memberships, registrations and payments. HelloAsso also processes some data under its own responsibility when you use its services.
Form protection
The Contact and Event suggestion forms use Cloudflare Turnstile to limit automated submissions. Cloudflare checks technical browser signals; our server does not send your message text or contact details for this check. Temporary keyed fingerprints limit repeated submissions and are purged after expiry during subsequent form use. Cloudflare Turnstile privacy.
Proposal follow-up questions
We may send a proposal’s title, description, dates and planning answers to OpenAI to prepare follow-up questions. Contact fields, internal notes and participant lists are excluded. Avoid sensitive personal information in the description. Questions may be emailed automatically; the Board remains responsible for decisions.
Newsletter measurement
Future newsletters sent through CleverReach use an open-tracking pixel and tracked links. CleverReach may record image loads, links clicked and associated technical information to provide campaign statistics. Image blocking and email privacy protections can make these measurements inaccurate. You can unsubscribe using the link in each newsletter; contact us with questions or objections about this measurement.
Retention
- Contact requests: during follow-up and for no more than 24 months after the last exchange, unless legally required.
- Newsletter: until consent is withdrawn; a minimal suppression record may be retained to honor your choice.
- Membership, events and payments: during the association relationship and then for applicable legal, accounting and limitation periods.
- Technical logs: only as long as needed for security and diagnosis.
Your rights
Depending on the circumstances, you may request access, correction, erasure, restriction or portability, object to processing based on legitimate interests and withdraw consent without retrospective effect. Use the Contact page or write to the controller above. We may request proof of identity only where necessary. You may also complain to the CNIL.
Cookies and HelloAsso content
The site uses technical cookies needed for sessions, security and language choice. We do not currently use advertising analytics. Where a HelloAsso form is offered on the page, it loads only after your action; HelloAsso may then set its own cookies and apply its privacy policy.